DONATION POLICY

1. General Donation Policy

Midwest Honor Flight relies on the generosity of donors to fulfill our mission of honoring Veterans with a trip of gratitude to Washington, D.C. Because donations are immediately allocated toward flight preparation, Veteran support, and mission-critical expenses:

All donations are final. Midwest Honor Flight does not offer refunds on any donations.

2. Guardian & Crew Donation and Cancellation Policy

2.1 Donation Requirement

All Guardians and Crew members are required to make a donation to participate in a flight. This donation supports the cost of their seat and ensures that every Veteran flies at no cost.

2.2 Cancellations Made More Than 7 Days Before Flight

If a Guardian or Crew member cancels more than 7 days prior to the scheduled flight:

  • No refund will be issued for the donation.

  • However, if the individual requests the return of their donation, Midwest Honor Flight will instead offer:

  • A guaranteed Guardian/Crew spot during the following flight season, subject to availability within that season’s scheduling.

  • Any increase in the required donation amount for the future season will be the responsibility of the Guardian/Crew member.

  • If the Guardian/Crew member had previously completed required training, refresher training or full retraining—depending on organizational requirements—must be completed again before participating in the later flight.

2.3 Cancellations Within 7 Days of Flight

If a Guardian or Crew member cancels within 7 days of the scheduled flight:

  • No refund will be issued.

  • No future-season Guardian or Crew spot will be offered.

  • This policy is necessary because:

  • Late cancellations require the seat to be filled by a standby Guardian or Crew member.

  • Operational and safety considerations—especially for our Veterans—require stable, trained flight teams in the final week before departure.

  • Donations at this stage have already been expended toward mission readiness and cannot be reassigned.

Midwest Honor Flight reserves the right to make exceptions in rare, mission-critical situations, such as medical emergencies or operational disruptions. Any such exception is solely at the discretion of the Midwest Honor Flight Board.

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